(Approved by the Board, June 2018)


New Harmonie takes the issue of data protection very seriously and is committed to safeguarding the personal information that it holds, and to providing a compliant and consistent approach to data protection. Its Board of Trustees has adopted this policy and will review it at least once a year.

What personal data New Harmonie holds

New Harmonie holds or may hold personal information about:

  • musicians who currently perform with New Harmonie or may do so in the future;

  • contact persons at venues where New Harmonie performs or may perform or rehearse;

  • contact persons with past, current or potential donor organisations, companies, foundations, trust funds or similar bodies;

  • members of the public who have contacted New Harmonie;

  • its Trustees and professional advisers.

This information consists of individuals’ names and contact information (addresses, telephone numbers and email addresses), records regarding musicians’ involvement in New Harmonie workshops and other events, and details of any donations that individuals have made to New Harmonie.

If you visit our website any data gathered by the use of cookies on our website might include information about your browser as well as the country where your computer is located and the web pages viewed during your visit. No personal information about you as a person is collected. For more information about the use of cookies, please see our cookie policy here

How we use personal information

We use personal information about musicians to contact them about future performance opportunities and to record details of events and rehearsals in which they have played.

We use personal information about individuals at venues to contact them about New Harmonie performance and workshop opportunities.

We use personal information about individuals at donor organisations, companies, foundations, trust funds or similar bodies to contact them about the availability of grants and in respect of grant applications for funding New Harmonie projects, workshops and other events.

Where individuals contact us to make an enquiry, we use their personal information to respond to their enquiry.

Where relevant, we may use personal information about members of the public to contact them about New Harmonie’s activities that we believe may interest them.

The legal basis on which we hold and process personal data

New Harmonie requires personal data regarding musicians, venues, donors and its professional advisers in order to pursue its legitimate charitable interests in a way that might reasonably be expected as part of its operations and that does not materially impact any individual’s rights or interests.

Where members of the public contact New Harmonie to make an enquiry, we have a legitimate interest in responding to that enquiry.

Where members of the public contact New Harmonie for other purposes, we will obtain their consent to holding and processing their personal data.

New Harmonie has a legal obligation to record details of payments made to musicians with whom it works.

How we protect personal data

New Harmonie appreciates the sensitivity of the personal data it holds and takes appropriate steps to keep it secure and protect it from unauthorised access, alteration, disclosure or destruction. Personal data is kept on a password-protected electronic system or locked in a secure, alarmed building.

How long do we keep data

New Harmonie only keeps data for so long as is necessary for the purpose for which it was obtained. At the end of that period it will be deleted and destroyed.

Sharing personal data

IT companies that support New Harmonie’s website have access to data regarding your visits to our website; we work closely with them to ensure that they keep your data secure.

New Harmonie will not share your personal data with any other third parties unless you give specific consent or unless New Harmonie is legally obliged to share that data (for example to the Police or another enforcement, regulatory or government body). New Harmonie will not share your personal data with any third parties that are based outside the EU.

Rights regarding personal data

Your rights include the right to request:

  • access to the personal data New Harmonie holds about you;

  • confirmation as to the purposes for which New Harmonie uses that data, whether it has been or will be disclosed to any third parties, and for how long New Harmonie will keep it;

  • the correction of your personal data if it is incorrect, out of date or incomplete;

  • that New Harmonie stops using your personal data for any purpose for which you previously gave consent;

  • that New Harmonie destroys any personal data it holds about you (except where New Harmonie has a legal obligation to retain that data for a certain period).

New Harmonie will respond to any such request within 30 days and there will usually be no charge for that response.

You may ask to exercise these rights at any time by writing to New Harmonie at:

If you have any questions about this policy or any complaints about how New Harmonie has processed your personal data, please contact us. If you are unhappy with New Harmonie’s response, you may raise your concern with the Information Commissioner’s Office.

Changes to this policy

Any changes to this policy will take effect immediately upon posting to this website.

New Cookies Policy

We have also updated our cookies policy in line with the latest regulations
Updated May 2018